Optimized Admissions. Better Leads. More Intakes.
Stop Guessing. Build the System That Converts
What we build
- DataTracking that connects lead source to assessment to intake
- Lead-to-intake systems that plug leaky funnels
- Follow-up systems, including automation options, that keep leads active
- Performance tracking by location, lead source, and rep with or without a CRM
- Talk tracks and coaching cadence based on real calls
Get in touch
Why admissions performance breaks
Lead Leakage
Missed calls, slow response, inconsistent follow-up, and handoffs that stall.
No Standard
Reps rely on personal style instead of a consistent process and individualized selling points.
No Visibility
Without clean tracking, you can’t tell whether the issue is lead quality or conversion.
More admissions. Less spend
Proof, no Vibes
Addiction Treatment Center, Colorado | 4 locations
Reduced marketing budget by 17.3% while increasing marketing admissions 5.8% (year over year, 2025).
Increased marketing-driven admissions 27% year over year.
Reduced cost per admit 48% year over year.
Improved lead-to-admission conversion rate 33% year over year.
How we do it
Systems and Tracking
Clean attribution for calls and forms. Tracking from source to intake. KPI definitions leadership can trust.
Systems Implementation and Automation
Workflows, routing rules, task standards, required fields, and triggers that support consistent execution.
If you have a CRM, we can review it and improve workflows. If you don’t, we build a practical system using the tools you already have.
Admissions and Sales Enablement
Talk tracks, treatment barrier handling, coaching cadence, client personas, and manager training tied to measurable behaviors.
Marketing & PR Support
PPC, SEO, CRO, and PR as scaling levers once conversion and tracking are solid.
Proven process. Quantifiable growth
How we work
Audit
Review current systems, calls, follow-up, workflows, automation, and tracking gaps.
Build
Install tracking standards, workflows, sequences, and the talk track framework.
Train
Train reps and managers so execution stays consistent.
Optimize
Ongoing performance reviews tied to measurable outcomes.
The Goal
Great customer service plus consistent follow-up increases conversion now and improves future conversion later. Even when someone does not convert today, structured follow-up increases the odds you are the first call when they are ready.
Ready to stop guessing?